Maintenance of printers is essential in prolonging their life. This means care should be taken to ensure the printers are functioning properly at a very low cost. Therefore, proper maintenance practices like cleaning, updating software and using genuine consumables for the printer should be done to ensure high performance and efficiency of the printers. The following are detailed maintenance tips for business printers that will improve their performance:
1. Clean regularly
Printers are affected by dust particles and overall dirt. Therefore, cleaning the outer parts of the printer is very necessary to prevent dust entrance in the printer. Dust should be avoided to get inside the printer as it can cause serious problems. One of them is to clog ink cartridges which can make the printer underperform. When it comes to clean the internal parts, it is advisable to get professional who will be able to disassemble the machine, clean and assemble it correctly.
2. Update software
Printers come with manufacturer’s software which runs it. This software needs to be updated immediately when the manufacturer releases a new one. This helps in improving the overall performance of the printer and making the setup very efficient. Updating the printers’ software should be an essential maintenance practice for the excellent functionality of the printer.
3. Use genuine printer consumables
Buying cheap ink and papers sound great as one can save something out of it. But, when it comes to printers, it is advisable to get quality ink and papers for maximum performance of the printer. Low-quality papers release paper dust which can easily damage printer gears. On top of that, they also fold easily and can cause paper jam very easily. Also, toner cartilages of low quality can produce poor quality printing. Therefore, it is advisable to repurchase ink, ink cartilages and papers from a reliable manufacturer as part of maintenance practice.
4. Know how to handle paper jams
Paper jams are widespread when it comes to business printers. Therefore, it is highly advisable to know how to deal with it. If jammed papers are pulled incorrectly, they can get torn and (or) damage the printer gears. It should be noted that jammed papers should be pulled following the direction of gears. If paper jams are handled correctly, the printer will have a longer life.
5. Turn off when not in use
Turning off the printer will not only be a maintenance practice but also helping in reduction of power consumption. If you don’t turn it off, heat will continue to generate within the printer. This excess heat causes clog of ink cartilages. To avoid these, completely turn it off or put it on a ‘sleep mode.’
Business printers should always be well-maintained so that they can perform efficiently. With the above maintenance tips, it is evident that your printer will have a longer life and get the most out of it.